Privacy Policy - South Kesteven HMO Register

Last Updated: December 2025

                In Brief: We collect your email address when you subscribe to HMO alerts. We use it only to send you updates about HMOs in South Kesteven. Your data is stored securely via Mailchimp and you can unsubscribe anytime.
            

1. Who We Are

This website is operated by Grantham and Bourne Conservatives. For data protection purposes, we are the "data controller" of your personal information.

Contact Details:
Grantham and Bourne Conservatives
62 North Street
Bourne, PE10 9AJ
Email: [email protected]

2. What Information We Collect

When you use our website and subscribe to alerts, we collect:

Email Address: Provided when you sign up for HMO alerts
Submission Data: Information you send us via email when reporting new HMOs (may include your name, contact details, and property information)
Website Usage Data: Basic analytics about how our website is used (if applicable)

3. How We Use Your Information

We use your personal information for the following purposes:

Email Newsletter Subscribers:

To send you email alerts about new HMOs reported in South Kesteven
To send you updates about local housing issues related to HMOs

HMO Reports:

To verify and add reported HMOs to our public register
To contact you if we need clarification about a reported HMO
To build a comprehensive database of HMOs in South Kesteven

4. Legal Basis for Processing

Under UK GDPR, we process your data based on:

Consent: When you subscribe to our mailing list, you give us explicit consent to email you
Legitimate Interests: We have a legitimate interest in tracking HMOs for community awareness and political advocacy purposes

5. Who We Share Your Data With

We share your information with the following third parties:

Mailchimp (Intuit Inc.)

We use Mailchimp to manage our email newsletter. When you subscribe, your email address is stored on Mailchimp's servers. Mailchimp is GDPR compliant and acts as a "data processor" on our behalf.

Mailchimp Privacy Policy: https://www.intuit.com/privacy/statement/

We do not sell, rent, or trade your personal information to any other third parties.

6. How Long We Keep Your Data

Email Subscribers: We keep your email address until you unsubscribe from our mailing list
HMO Reports: Information about reported HMOs is kept indefinitely as part of our public register
Email Correspondence: We retain emails for up to 2 years for record-keeping purposes

7. Your Rights

Under UK GDPR, you have the following rights:

Right to Access: You can request a copy of the personal data we hold about you
Right to Rectification: You can ask us to correct inaccurate information
Right to Erasure: You can ask us to delete your personal data (subject to certain exceptions)
Right to Restrict Processing: You can ask us to limit how we use your data
Right to Object: You can object to our processing of your data
Right to Data Portability: You can request your data in a portable format
Right to Withdraw Consent: You can unsubscribe from our mailing list at any time

To exercise any of these rights, please contact us at: [email protected]

8. How to Unsubscribe

You can unsubscribe from our email alerts at any time by:

Clicking the "Unsubscribe" link at the bottom of any email we send you
Emailing us at [email protected] with "Unsubscribe" in the subject line

9. Data Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse. This includes:

Using secure, encrypted email services (Proton Mail)
Using reputable, GDPR-compliant service providers (Mailchimp)
Limiting access to personal data to authorized personnel only

10. International Transfers

Mailchimp is a US-based company. Your data may be transferred to and stored in the United States. Mailchimp complies with GDPR requirements for international data transfers through appropriate safeguards.

11. Children's Privacy

This website is not intended for children under 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

12. Cookies

This website does not currently use cookies. If we implement cookies in the future, we will update this policy and seek your consent where required.

13. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

14. Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: https://ico.org.uk/
Telephone: 0303 123 1113

15. Contact Us

If you have any questions about this privacy policy or how we handle your data, please contact us:

Email: [email protected]
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